KIDWAI MEMORIAL INSTITUTE OF ONCOLOGYM.H. MARIGOWDA ROAD, BANGALORE 560029 

JOB CHART OF STAFF MEMBERS OF MEDICAL SUPERINTENDENT'S OFFICE & HIS SECRETARIAT

MEDICAL SUPERINTENDENT 

GENERAL 

• He will be responsible for regular supervisory rounds of all wards and departments and premises and maintenance of clean atmosphere in the hospital for necessary equipment’s and purchase of Drugs, equipment’s
• for official correspondence for hospital administration
• for arrangement of duty roster for Emergency/Day ward Medical officers, Nurses and Group D officials in consultation with Resident Medical Officer/Matron
• for promotion of good relation between all categories of staff and public
• for enforcing strict discipline in the subordinate teaching and non-teaching staff
• for maintenance of attendance registers
• for Investigations of complaints and reports
• for ensuring adequate supply of essential drugs by purchase within delegation of powers and sending indent of drugs to DME
• for supervision and maintenance of service registers of non-teaching staff members (NGO)
• for supervision and maintenance of building with the help of PWD staff
• for sanction of all types of leave to non-teaching staff members of the hospital and CL of teaching staff and maintenance of their records
• for clearance of medico-legal aspects of cases in the Hospital for overall supervision of the Hospital Necessaries such as Linen, Drugs, Dietary Services and such other items required for the day to day patient-care to exercise such other administrative and financial delegated to him by the Director from time to time to procure the Hospital Necessary Items, Surgical Items, Drugs and IV fluids, X-ray and accessories, Linen and bedding, Laboratory chemicals, Blood bank items and medical instruments to the different departments of the hospital. The Officer has to call for the quotations for the purchase of above items from the different firms, scrutinize it, test the samples and to stock the items well in advance on the recommendations of the Drugs Sub-Committee and to get the approval from the) Director for the purchase of the same. to supervise the Nursing staff in providing proper
• for arranging inter-departmental meetings to sort out any problems
• to administration pertaining to maintenance and conduct of school, of Nursing examination, Nursing, students welfare and control and regulation of B.Sc., M.Sc., Nursing students postings to hospital in coordination with college Principals 
• for Hospital Biomedical Waste Management as per the Government Order

FINANCIAL POWERS

PATIENT CARE 

• He will do ward rounds along with Resident Medical Officer once a day and take necessary steps to improve patient care services
• The Medical Superintendent shall be assisted by the Resident Medical Officer in maintaining the day to day patient care services and cleanliness of the hospital on round-the-clock service. 

NURSING CARE 

• Medical Superintendent shall be assisted by the Nursing Superintendent Gr-I and Is. 

• The Nursing Superintendent Gr-I shall be assisted with a team of Nursing Superintendent Gr-II with the following duties; 

• Supervision of Ward and its surrounding regarding its hygiene 

• Supervision of Staff posted 

• Essential equipment’s maintenance (Oxygen cylinder, BP apparatus and Emergency drugs) 

• Documentation - Death, Bill settling, Drugs, Linen, Diet etc,. 

• Allotment of duties for the Staff Nurse and Group D
• Reporting to higher authorities wherever and whenever necessary 

• Counselling for visiting Student Nurses 

• The Gr-II Nursing Superintendents will be assisted by the 

• Staff Nurse in discharging the following duties round-the-clock
• Ward maintenance - bed making 

• Patient care and treatment - administering Drugs, suitable diet 

• Admission and Discharge of the patients 

• Counselling the patients and attenders 

• Providing guidelines for Personnel hygiene and pressure points to the patient 

• Documentation - Patients treatment, Linen, Inventory of drugs, registers 

• Maintenance - Rounds with doctors, Medical staff of the Institute and to adhere to the instructions of the doctors 

• Actively involved in preparing the patient for Surgery (Pre and Post operative care), Investigation. 

• Ward Management 

• Segregation of Bio-Medical Waste 

• Handing and taking over charges (bed by bed in each shift) 

• Cleanliness of the ward 

• Death procedures 

• Accounts settling 

• Account settling 

• Cordial relationship with patients and attenders

SUPERVISION OF DIET SERVICES 

• He shall entitle to take decision regarding providing free treatment and to waive off hospital charges to patients as per the norms laid down by the Institute
• He shall scrutinize all the attendance registers after grace period and to mark ‘X’ or in all cases of late coming/unauthorized absence.
• He shall entitle to permit purchase whether Medical or Non-medical to the time of Rs. 1,000/-in each case.

STENOGRAPHER/ PA TO  MEDICALSUPERINTENDENT 

• Taking dictations (Letters, Reports, Circulars, and Proceedings etc.)
• Transcription of the dictation
• Typing work
• Maintenance of all files and records
• Maintenance of Stock Book and Stationeries of the Section
• Entries of Quotations/Tenders received and forwarding it to concerned sections
• Entries of Inward and Outward Registers
• Assist the Officer in maintaining his engagements
• Assist for conduction of meetings
• Assist for attending Conferences/Seminars and Symposia
• Attending the grievances of general public and patients
• Attending Phone calls
• Attending Visitors of the Section
• Achieving of Medico-legal cases
• Maintenance of Death of patients records
• Assist for conduction of Medical Board Meetings to clear the medical leave applications
• Attending to get countersignature of CL/EL letters of Staff Nurses and Grade-I and Us
• Maintenance of Census reports of the hospital
• Assist in clearing the reimbursement bills submitted by Government employees
• Checking the E-mails of the Officer and to correspond accordingly
• Assisting to get countersignature of Attendance Registers of all categories of staff
• Any other work as and when entrusted by the Medical Superintendent

DRIVER 

• To pick and drop the Officer for all official duties
• To maintain the vehicle round-the-clock
• To maintain the log book 

ATTENDER - M.S. OFFICE 

• To wear the Uniform daily
• To attend the Office at 7.30 am in the morning and if required sweeping and swabbing work of outside the Office, Staircase etc,.
• To attend to sweeping, swabbing and dusting of the Office twice a day
• To keep the sinks, toilets drainage clean
• To keep at the hospital premises and surroundings clean
• To wash to windows on s afternoons
• To be present in the Office during the working hours
• To distribute the files and papers to different departments/wards and offices
• To stitch the files
• To assist in bringing materials and stationeries from the Stores
• To arrange all the files cleanly and neatly in order
• To clean the furniture of the Office daily
• To dispose the wastes of the Office according to the instructions of the Matron
• To be courteous with patients, visitors and attendants
• To protect the property and assets of the Hospital
• To collect the materials which were left out by oversight by patients and attendants . and to hand over the same to Matron for further action
• To bring refreshments to the Officer
• Closing the department after the staff and officers have left the office/department and ensure the Electrical equipment are switched off before closing the office/department
• To attend any extra work entrusted by Matron as and when
• To assist the PA to the Officer as and when required

KIDWAI MEMORIAL INSTITUTE OF ONCOLOGY

JOB CHART OF STAFF MEMBERS OF ADMINISTRATION- CAO'S OFFICE & 

ADMINISTRATION - MAIN OFFICE DR. M.H. MARIGOWDA ROAD, BANGALORE 560 029

CHIEF ADMINISTRATIVE OFFICER

GENERAL 

• He/She will assist the Head of the Institution in all administrative and financial matter.
• He/She will attend the matters relating to the Governing Council and its sub­committees
• He/She will attend to all matters relating to recruitment and filling up of vacancies in the Institute. He may submit the papers direct to the Director. He may also supervise verification of the cash.
• He/She will be in entire charge of ministerial establishment including class-IV employees attached to the office and kitchen and responsible for proper working of the non­technical branch of the administration.
• He/She will be solely responsible for proper accounting and the maintenance of registers relating to diet accounts. He is also responsible for preparation of indents of diets, placing indent on the contractors proper drawl or articles and proper and correct distribution. He will be incomplete control of kitchen section of the hospital.
• He/She is disbursing officer and draws AC bills, DC bills of the Office establishment and pay bill of establishment, ministerial, nursing and group D officials
• He/She is responsible for proper accounting and maintenance of registers relating to diet accounts. He/She is also responsible for preparation of indents of diets, placing indent on. 

FINANCIAL POWERS 

SWEEPER 

• To keep at the hospital premises and surrounding clean
• To wash to windows on a afternoons
• To be present in the office during the working hours
• To distribute the files and papers to different departments/wards and offices
• To stitch the files
• To assist in bringing materials and stationeries from the stores
• To arrange all the files cleanly and neatly in order
• To clean the furniture of the office daily
• To dispose the wastes of the office according to the instructions of the matron
• To be courteous with patients, visitors and attendants
• To protect the property and assets of the hospital
• To collect the materials which were left out by oversight by patients and attendants and to hand over the same to matron for further action
• To bring refreshment to the officer
• To collect materials which were left out by oversight by patients and attendants and to hand over the same to matron for further action
• To bring refreshments to the officers
• Closing the department after the staff and officers have left the office/department and ensure the Electrical equipment’s are switched off before closing the office/department
• To attend any extra work entrusted by matron as and when
• To assist the PA to the officer as and when required 

DRIVER 

• To pick and drop the officer for all official duties
• To maintain the vehicle round-the-clock
• To maintain the Log book

ATTENDER 

• To wear the Uniform daily
• To attend the office at 7:30 am in the morning and of required sweeping and swabbing work of outside the office, staircase etc,
• To attend to sweeping, swabbing and dusting of the office twice a day
• To keep the sinks, toilets drainage clean
• To keep at the hospital premises and surrounding clean
• To wash to window on a afternoons
• To be present in the office during the working hours
• To distribute the files and papers to different department/wards and offices
• To stitch the files
• To assist the bringing materials and stationeries from the stores
• To arrange all the files cleanly and neatly in order
• To clean the furniture of the daily
• To dispose the waste of the office according to the instruction of the matron
• To be courteous with patient, visitors and attendants
• To protect the property and assets of the hospital
• To collect the material which were left out by oversight by patient and Attendance and to hand over the same to Matron for further action
• To bring refreshments to the officer
• Closing the department after the staff and officers have left office/department and Ensure the Electrical equipment’s are switched off before closing the Office/department
• To Attend any extra work entrusted by Matron as and when
• To assist the PA to the Officer as and when required 

ADMINISTRATIVE OFFICER 

• The Administrative officer are permitted to sign the fair copies of the drafts approved by the Director pertaining to the following sections duly affixing the seal “Draft approved by Director” except the following items.
• Reference intended to the State Government, Central Government, Directorate of Medical Education and Directorate of Health and Family Welfare Services and other Heads of the Departments of Government.
• Matters concerning policy
• Academic matters
• Inter-institutional correspondence
• The Administrative Officer shall be responsible to attest entries in the Service Books of the employees and cause annual verification there of.

OFFICE SUPERINTENDENT(S) 

• Supervision of work of EST (1) (2) (3) (4) (5) & (6)
• Attending to Court case
• Attending to RTI cases
• Visiting Advocate’s Office
• Supervision of Typing work
• Any other work entrusted by the Officers
• Supervision of Dispatch Section
• Conduction of Enquiry
• Submission of monthly reports
• Attending to the quick disposal of the letters received
• Attending to meetings
• Attending to framing of rules and guidelines
• Preparation of attendance reports of the staff
• Maintenance of roaster system of all the staff
• Calling of DPC meeting time to time to clear the pending cases
• Preparation and publishing of seniority list
• Preparation of execution order of GC and FC time to time

FIRST DIVISION CLERK

• Issue of Appointment Orders
• Issue of Promotional Order
• Matters related to Canteen
• Miscellaneous matters
• Sanction of Festival Advance
• Maintenance of the files of personal Group B Officers
• Maintenance of the files of personal Group A Officers
• Sanction of Annual Increment
• Arrange for sanction of all kind of Leave
• Arrange for sanction for deputation outside and inside the Institute
• Attending Court cases of civil and consumer matters
• Attending RTI cases
• Any other work entrusted by the Officer
• Assist for conduction of enquiry against staff members
• Assist for service matters of staff members 

SECOND DIVISION CLERK

• Issue of Appointment Orders
• Issue of Promotional Orders
• Matters related to Canteen
• Miscellaneous matters
• Sanction of Festival Advance
• Maintenance of the files of personal Group C Officers
• Maintenance of the files of personal Group D Officers
• Sanction of Annual Increment
• Arrange for sanction of all kind of Leave
• Arrange for sanction for deputation outside and inside the Institute
• Attending Court cases of civil and consumer matters
• Attending RTI cases
• Any other work entrusted by the Officer
• Assist for conduction of enquiry against staff members
• Assist for service matters of staff members
• Maintenance of Inward and Outward letters Registers 

STORES - CLERK-CUM-TYPIST/CLERK-CUM-TYPIST 

• Issue of Appointment Orders
• Issue of Promotional Orders
• Matters related to Canteen
• Miscellaneous matters
• Sanction of Festival Advance
• Maintenance of the personal files of employees
• Sanction of Annual Increment
• Arrange for sanction of all kind of Leave
• Arrange for sanction for deputation outside and inside the Institute
• Attending Court cases of civil and consumer matters
• Attending RTI cases
• Any other work entrusted by the Officer
• Assist for conduction of enquiry against staff members
• Assist for service matters of staff members

TYPIST

• To attend to the typing work
• To maintain Inward and Outward entries of files
• To attend to the filing work
• Any other work as and when entrusted by the Director

ATTENDER

• To wear the Uniform daily
• To attend the Office at 7.30 am in the morning and if required sweeping and swabbing work of outside the Office, Staircase etc.,
• To attend to sweeping, swabbing and dusting of the Office twice a day
• To Keep the sinks, toilets drainage clean
• To Keep at the hospital premises and surroundings clean
• To wash to windows on s afternoons
• To be present in the Office during the working hours
• To distribute the files and papers to different departments/ wards and offices
• To stitch the files
• To assist in bringing materials and stationeries from the Stores
• To arrange all the files cleanly and neatly in order
• To clean the furniture of the Office daily
• To dispose the wastes of the office according to the instructions of the Matron
• To be courteous with patients, visitors and attendants
• To protect the property and assets of the Hospital
• To collect the materials which were left out by oversight by patients and attendants and to hand over the same to matron for further action
• To bring refreshments to the Officer
• Closing the department after the staff and officers have left the office/ department and ensure the Electrical equipments are switched off before closing the office/department
• To attend any extra work entrusted by Matron as and when
• To assist the PA to the Officer as and when required

KIDWAI MEMORIAL INSTITUTE OF ONCOLOGY 

JOB CHART OF STAFF MEMBERS OF FINANCIAL ADVISOR’S  OFFICE & ACCOUNTS SECTION

M. H. MARIGOWDA ROAD, BANGALORE 560029

FINANCIAL CONTROLLER – CUM-ADVISER 

• To ensure proper maintenance of accounts and registers in the office
• To attend to the matters relating to the preparation of Annual Budget
• To scrutinize TA and other bills requiring approval by the Director
• To attend to matters relating to reconciliation of Office figures with that of Bank accounts
• To attend the matters relating to watching the progress of expenditure in respect of Plan and Non-Plan grants and claiming State/Control or other grants wherever due
• Matters relating to Audit Reports
• To arrange local inspection of accounts of Stores and Stock of the Kidwai Memorial Institute of Oncology with the approval of the Director
• To attend to verification of prompt remittances of revenue to the Bank
• To attend to the scrutiny of comparative statements of tenders/quotations relating to supplies, services etc, after preliminary screening by Internal Auditor
• Furnishing opinion on all proposals having financial implications referred to by the Director
• To act as Drawing and Disbursing Officer of the Institute
• To attest entries in the Office Cash Book daily
• To submit monthly expenditure statement to the Director on or before 10^th of the following month and the quarterly statements to the Government
• To submit a statement to the Director about the position
• Of the balance of funds of the Kidwai Memorial Institute of Oncology in the Bank at the end of each month on or before 10^th of the month following
• To submit a statement to the Director about the revenue of the Institute at the end of each month on or before 10^th of the month following
• To sanction temporary advances for making spot purchases (local purchase of stores) after the spot (local Superintendent / Administrative Officer / Purchase approved)
• To sanction Casual Leave to the staff of the accounts
• To sign the receipts for the amounts received towards hospital charges
• To refund the dues, if any, from out of the original deposit made by the in-patients / out-patients to account of hospitalization / investigation charges
• He will attend to any other duties that may be assigned to him from time to time by the Director. 

FINANCE OFFICER 

• The Finance Officer are permitted to sign the fair copies of the drafts approved by the Director pertaining to the following sections duly affixing the seal “Draft approved by Director” except the following items. 

• Reference intended to the State Government, Central Government, Directorate of Medical Education and Directorate of Health and Family Welfare Services and other Heads of the Departments of Government 

• The Finance Officer shall be responsible for the release of documents received through Banks and Clearance of equipment’s etc, received by AIR 

• The Finance Officer shall be responsible for attending to the matters relating to the deposit contribution made to the PWD for building works the contractors, proper drawal or articles and proper and correct distribution. He will be in complete control of kitchen section of the hospital
• He will exercise and check according to purchase and financial rules on all purchases made ig the hospital or the college and arrange payment of bills after the scrutiny and proper accounting in the stock registers
• He will be responsible for upkeep and proper maintenance of records of the institution he is attached to.
• He is responsible for preparation of annual budgets pertaining to the institution
• He is the drawing and disbursing officer for the subordinate of the institution to which he is attached. He is responsible for proper accounting of all sums drawn from Treasury
• He is charged with the duties of inviting tenders for annual supplies, diets etc. and its submission to the Head of the Department for acceptance or otherwise
• He is responsible for getting the contract agreements executed by the contractors in favour of government
• He will under emergence authority of the Institution to correspondence with the Office of the Head of the Department on matters of routine and non-technical nature.
• He will be responsible for proper maintenance of service registers of all staff under his control
• He/she will attend to the matters relating to the allocation of work among the office staff.
• He/she will cause open tappals excluding D.O. letters and confidential letters, tenders/quotations and send them to the Director for perusal before they are registered and distributed.
• He/She will attend to the matters relating to prompt submission of returns relating to Government employees working in the Institute and also statements due to the Department and Training/Health Department
• He/she will scrutinize the use of diet articles in the Hospital
• He/she will sign the indents of the Kitchen to be placed on suppliers in accordance with the recommendations of the Diet Sub-Committee

STENOGRAPHER / PA TO FINANCIAL ADVISER 

• Taking dictations (Letters, Reports, Circulars, Proceedings etc.)
• Transcription of the dictation
• Typing work
• Maintenance of all files and records
• Maintenance of Stock Book and Stationeries of the Section
• Entries of Quotations /Tenders received and forwarding it to concerned sections
• Entries of Inward and Outward Registers
• Assist the Officer in maintaining his engagements
• Assist for conduction of meetings
• Assist for attending Conferences/Seminars and Symposia
• Art ending the grievances of general public and patients
• Attending Phone calls
• Attending Visitors of the Section
• Achieving of Medico-legal cases
• Maintenance of Death of patients records
• Assist for conduction of Medical Board Meetings to clear the medical leaveapplications
• Attending to get counter signature of CML/EL letters of Staff Nurses and Grade-I and IIs
• Maintenance of Census reports of the hospital
• Assist in clearing the reimbursement bills submitted by Government employees
• Checking the E-mails of the Officer and to correspond accordingly
• Assisting to get countersignature of Attendance Register of all categories of staff
• Any other work as and when entrusted by the Medical Superintendent

DRIVER 

• To pick and drop the Officer for all official duties
• To maintain the vehicle round-the-clock
• To maintain the log book 

ATTENDER - F.A. OFFICE  

• To wear the Uniform daily
• To attend the Office at 7.30 am in the morning and if required sweeping and swabbing work of outside the Office, Staircase etc.,
• To attend to sweeping, swabbing and dusting whole Office  twice a day
• To keep the sinks, toilets drainage clean
• To keep at the hospital premises and surroundings clean
• To wash to windows on s afternoons
• ID be present in the Office during the working hours
• To distribute the files and paper to different departments/wards and
• To stitch the files
• To assist in bringing materials and stationeries from the Stores
• To arrange all the files cleanly and neatly in order
• To clean the furniture of the Office daily
• To dispose the wastes of the Office according to the instructions of the Matron
• To be courteous with patients, visitors and attendants.
• To protect the property and assets of the Hospital
• To collect the materials which were left out by oversight by patients and attendants and to hand over the same to Matron for further action
• To bring refreshments to the Officer
• Closing the department after the staff and officers have left the office/department and ensure the Electrical equipment’s are switched off before closing the office/department
• To attend any extra work entrusted by Matron as and what
• To assist the PA to the Officer as and when required. 

INTERNAL AUDITOR

• Supervision of the Accounts Section work 

• Budget 

• Maintenance of Grant Register, Grads received from Government of India. Grants received from Government of Correspondence with Government. 

• Attending Inspection Report of the Accountant General and PAC reports 

• Compilation of accounts 

• Checked the advance bills and CMRF bills 

ACCOUNTS SUPERINTENDENT 

• Supervision of Pay bills
• Maintenance of salary deductions registers of both Gazetted and Non
• Officers and Officials, Remittance of the deductions made to the concerned heads
• Maintenance of salary deduction register and medical reimbursement bills
• Payment of pension and leave salary paid to deputed officers and officials
• Preparation of Annual income Tax Returns of Gazetted and Non-gazetted Officers and Officials
• Maintenance of Festival Advance Register and Advance register
• Compilation and verification of monthly accounts and pre-audit of all bills
• Income and expenditure and balance he and any other work that may been trusted.
• Reconciliation of Government Grants and Payments
• Preparation of Pension contribution
• Preparation of arrears pay bills
• Maintenance of recovery registers of deputed Officers /Officials
• Maintenance of grants register 

SUPPLY SUPERINTENDENT

• Overall supervision of the section
• Custody of all tenders, quotation documents 

FIRST DIVISION ASSISTANT

• Preparation of Pay bill of C & D Officials 

• Preparation of arrears bills, leave salary bills, pension bills 

• Recovery Registers of FA, MCA, IBA., G151, KGED, GPF, LIC and Other advances
• Preparation of supply bills 

• Preparation of deduction and arranging to send the cheques to various can departments 

• Any other work entrusted by the superior officer(s) 

• Preparation of salary bill of Resident Surgeons 

FIRST DIVISION ASSISTANT - FIVE CASH COUNTERs

• Attending to all cash transactions
• Writing of cash books
• Writing of refund of money to the patients (Out of imp rest)
• Take stock of all the cash counters collections and arrange for remittance to Canara Bank & (Two times a day at 12.00 PM and 4. Twice every day)
• Reconciliation of Bank Account to KMIO account every day
• Preparation of collection of five cach counters and ESI section and to intimate to FA Section every day at 5.00 pm 

ACCOUNTANT

• Preparation of Budget and arranging release of Grants due from Government
• Maintenance of Grant Register and other correspondence with government
• Compilation and verification of monthly accounts
• Maintenance of monthly vouchers
• Preparation of annual accounts
• Preparation of consolidated trial balance
• Preparation of Income and Expenditure
• Preparation of Balance sheet
• Any other work entrusted by the Officers 

DATA ENTRY OPERATOR

• Preparation of expenditure statement of Dharmashala and KCMMRS, RAN, PWF etc
• Preparation of statement of collections from cash counters ( I to 5) every day
• Reconciliation of cash collection from 5 cash counters and remittance to Bank every day 

CASHIER

• Attending to all cash transactions
• Writing cheques
• Writing cash books, bank bills
• Maintaining of FDR registers
• Reconciliation of bank accounts of Canara Bank
• Maintenance of all bank balance day to day basis
• Maintenance of all register of cash schemes
• Any other work entrusted by the officer (s)

SENIOR PROGRAMMER

1. Maintenance and updating of the rate list of Investigation, ward charges, drugs. 

2. Updating the fees structure of Academic students as and and per academic cell requirements. 

3. Data consolidation for Income Tax calculation, updating the software for calculation of income tax of all the employees of the Institute , updation of the salary package as and when required. 

4. Preparation of consolidated salary and sending it to bank by mail. 

5. Generation of LIC recoveries report and sending it to LIC office by mail. 

6. Data uploading and making changes to Form 16 which is being given to Institute staff. 

7. Guiding IT Consultants, Service Engineer whenever any issue arises. 

HRMS – Human Resource Management software 

Implementation of Human Resource management software from NIC for salary purpose. 

E-Hospital

Implementation of E-Hospital software. Co ordinating with the users for implementation. Discussing issues of E-Hospital with NIC Tripura team and with State NIC officers for rectification. 

Identity Cards

Arranging for and Issue of Identity cards to staff who have been newly recruited/ promoted staff.

Arranging for and issue of identity cards to staff who have lost their identity cards by obtaining a copy of the lost report filed with the police. 

Biometric Attendance System 

1.Enrolling and recording of finger images of employees  Downloading of biometric data. Generation of reports and as required by the management like daily attendance report, late attendance report, absent report etc.,

2.Co-ordinating with the Biomedical Engineer in case the biometric reader is not working due to electrical problem. 

VAS INCENTIVE

Vas incentive calculation for the staff of the Institute and PCC Kalburgi after obtaining leave details from administration and the amount to be disbursed by the financial advisor. The calculations will be based on the Order NO .KMIO/EST-1/GNL/35/2014-15 dated 109/2014 

E-OFFICE

Co-ordinating for sending files through E-office software. Creating mail – Id for all Group A officers ,accounts and admin staff for using  E-office. 

E-Blood bank  

Co-ordinating for implementation of E-blood bank software with Blood bank for preparation and Issuing of Blood bags through E Blood bank software. 

E- Man : Hospital Equipment’s management system

Creating of User Credentials            

E PAR: Performance Appraisal Report

Creating of User credentials for Group A officers to enable them to record their progress record. Mapping created mail id’s with E PAR software .Assigning roles and updation in master data.Implementing E PAR software in the Institute. 

E-janaspandana  : Grievance redressal system 

Grievances given by public to the government and referred to Kidwai. A print out of the grievances is given to Director’s personal Section.Once the reply is received from the Director’s office, it is uploaded in  the  E-janaspanadana software. 

• attend to files sent and submit the same to the Director through Financial Adviser
• Shall carry out the work as and when entrusted to them by the Chief Administrative Officer, Financial Adviser and Director.

KIDWAI MEMORIAL INSTITIFIE OF ONCOLOGY

JOB CHART OF STAFF MEMBERS OF ACADEMIC CELL

DR M.H.MARIGOWDA ROAD, BANGALORE 560 029

PRINCIPAL

• Setting up high standard of professional conduct 

• Planning and administering rules and regulations to maintain efficient send 

• Implementing recommendations and regulations that are issued from time to time by the Medical Council of India, Secretary to Government Medical Education. Director of Medical Education and other regulatory Bodies 

• interpreting such rules and regulations to the subordinate teaching and non-teaching staff 

• regular visit Io various Departments and maintenance of strict discipline 

• Regular supervision of alt the academic and administrative aspects of the college 

• Procuring equipment to various Departments within the delegation of powers and submitting the list of required equipment’s to DM-E and Government 

• Giving necessary reports to higher authorities 

• Co-ordinating, with medical Superintendent for solving any problems 

• Promotion of good relation between all categories of staff 

• Organization of educational programmes, refresher course,symposia,guest lecture and CIE to staff members and postgraduates and undergraduates 

• to investigate all complaints arid to maintaining of time records 

• to give attention In the complaints and welfare of medical students 

• to arrange for counselling and guidance for individual staff members 

• to conduct regular staff meeting for solving individual and grump problems 

• to arrange for submission of Confidential Reports of sub-ordinate staff 

• to coordinate academic activities like exam, curriculum with the Universities 

• Affiliation work with Rajiv Gandhi University of Health Sciences. Medical Council of India and Government. 

• to implement National Health Programmes 

• conduct of UG and PG CX 41115 in the capacity of Chief Superintendent 

• Maintenance of 1.10PG Hostels (To take action for proper action for maintenance of UG1PG Hostels) 

• Conducting college council meetings 

• Purchase of Books and Journals to theLibrary 

• Sanction of CL and EL to subordinate staff 

• Supervision and Maintenance of college statistics 

• Supervision and Maintenance of Service Registers of the non-teaching staff 

• Supervision and Maintenance of Building in co-ordination with PWD staff 

• Financial responsibility 

• Effective utility of money allotted by Government under various head 

• Any other work entrusted by Director/ Secretary/Medical Education 

• Work as Professor and HOD 

• Ethical Committee Chairman 

• Preparation and periodic review of course curriculum 

• Formulation of short term and long term plans for growth and development of
  the Institution
• Co-ordination with other institutions for networking 

OFFICER-1N CHARGE/PG CO ORDINATOR ASST.SOCIAL WELFARE OFFICER 

• Overall supervision of the Academic Cell
• Coordinate with the RGUHS and Bangalore Universities.
• Coordinate with all the teaching faculty of the Institute 

FIRST DIVISION ASSISTANT 

• Reply to all the Circulars, Note and Letters received from Office
• Correspondence with outside institutions
• Preparation of Attendance extract
• Drafting of letters
• Take down dictation of letters
• Maintenance of stock registers
• Maintenance of furniture stock register, attendance registers and files 

CLERK-CUM-TYPIST 

Typing work 

• Reply to all the Circulars, Note and Letters received from Office
• Correspondence with outside institutions
• Preparation of Duty roaster
• Preparation of Attendance extract 

Clerical work

• Drafting of letters
• Take down dictation of letters
• Maintenance of stock registers
• Maintenance of furniture stock register, attendance registers and files 

PEON 

• To wear the Uniform daily
• To attend the Office at 730 am in the morning and if required sweeping and swabbing work of outside the Office, Staircase etc,.
• To attend to sweeping, swabbing and dusting of the Office twice a day
• To keep the sinks, toilets drainage clean
• To keep at the hospital premises and surroundings clean
• To wash to windows on s afternoons
• To be present in the Office during the working hours
• To distribute the files and papers to different departments/wards and offices
• To stitch the files
• To assist in bringing materials and stationeries from the Stores
• To arrange all the files cleanly and neatly in order
• To clean the furniture of the Office daily
• To dispose the wastes of the Office according to the instructions of the Matron
• To be courteous with patients, visitors and attendant
• To protect the property and assets of the Hospital
• To collect the materials which were left out by oversight by patients and attendants and to hand
• over the same to Matron for further action
• To bring refreshments to the Officer
• Closing the department der the staff and officers have left the office /department and ensure the Electrical equipment’s are switched off before closing the office/department
• To attend any extra work entrusted by Matron as and when to assist the PA to the Officer as and when required

KIDWAI MEMORIAL INSTITUTE OF ONCOLOGY

JOB CHART OF STAFF MEMBERS OF NURSING SERVICES

DR. M.H. MARIGOWDA ROAD, BANGALORE 560 029

He/She is responsible to the Medical Superintendent for the efficiency of nursing services. She.should consult him and report him whenever necessary. She is mainly responsible to bring to the notice of the Medical Superintendent about the nursing requirement and problems of the area under his jurisdiction and to suggest solutions. Her primary duties are;

Nursing Services

• Setting up the higher standard of profession and conduct o Planning and administering rules and regulation to maintain efficient nursing services
• Implementing recommendations and regulations that are issued from time to time by the Director and Medical. Superintendent of the Hospital o Interpreting such regulations to the Nursing Staff o Regular visits to hospital kitchen and maintenance of proper diet services
• Regular supervision rounds of all hospital wards and departments
• Special visits to dangerously ill patients and supervision of Nursing care rendered 

• Rounds with the Medical Superintendent
• Securing of equipment’s necessary for ensured good nursing care
• Giving and receiving reports to and from the night duty staff
• Arrangements of duty roaster
• Consultation with medical and nursingg staff for solving problems
• Promotion of good inter personal relationships between all categories of staff
• Orientation to new staff members
• Organization of in-service education programmes refreshers course to the staff members in collaboration with the School of Nursing and the medical staff
• Discipline of the nursing staff
• Investigation of complaints and reports
• Cleanliness of the hospitals and its environment
• Arrangement of duties of Class IV servants
• Ensuring adequate supply of cleaning material
• Maintenance and indenting hospital linen
• Planning in co-operation with the Nursing Superintendent Gr-II and Staff Nurses of each unit for effective administration
• Interpreting the Principles of a good ward management to Nursing Superintendent Grade II especially to those that are in-experienced
• Assisting the ward staff to ensure supplies and equipment
• Sanction of Casual Leave arrangement for earned leave days, off etc, 

Nursing Staff 

• Periodical inspection of Nurses Hostel
• Attention to the complaints and welfare of student nurses
• Proper care of student nurses during illness
• Discipline of nurses hostel
• Counselling and guidance of individual staff members
• Regular staff meetings for solving individual and group problems 

School of Nursing 

• Assisting on committee for selection of student nurses
• Arrangement of teaching programmes practical experience and examinations
• Care of students during illness
• Discipline of students in hostel and in hospital
• Inspection of students health record and progress reports

NURSING SUPERINTENDENT GR-IIs

Nursing Superintendent Grade-II is responsible to the Nursing Superintendent Gr- I for management of Wards and for supervision of Nursing and domestic staff.

Nursing care of patients

• Setting up of high standard of professional conduct in the ward or departments
• Admission and discharge of patients
• Supervision of Nursing care rendered - personal comfort and toilet.
• Administration of drugs and treatment, observation and recording
• Maintenance of patient records, result sheets, x-ray etc and documents
• Patients diet
• Rounds with medical staff
• Supervision of pre-operative and post-operative care Assistance and supervision of clinical investigation
• Giving and receiving reports
• Care of patients property in accordance with hospital rules
• Information to relatives and friends
• Information to Nursing. Superintendent Gr-I/Medical Superintendent if any special emergencies in the ward
• Maintenance of ward statistics

Ward Management

• Cleanliness of wards, its annexes and environment
• Maintenance adequate stock and linen and equipments
• Upkeep arid timely repairs and linen and equipments
• Custody of drugs* including costly and dangerous drugs
• Indents of drugs, surgical supplies, stores, diet etc.,
• Maintenance of stock registers and inventories
• Investigation of complaints
• Control of visitors 

Ward staff

• Assignment of work and arrangement of duties in the wards
• Discipline of nursing and domestic staff
• Reporting defaulters, absentees
• Orientation to staff
• Maintaining good relationships amongst all categories of staff and with patients and their relatives
• Assisting in or taking part in in-service education programmes
• Co-organizing and facilitating work of other staff members 

Nursing Education -(in Teaching Hospitals)

• Planned and incidental teaching
• Supervision of students work
• Assignment of work in the ward and arrangement of duties
• Collaboration with the School of Nursing for arranging clinical practice and teaching
• Giving facilities for health teaching
• Completing students "Record Practical work"
• Discussions with students to promote good attitudes, learning habits and maintaining cordial interpersonal relationship

General Responsibilities

• Rounds with nursing and Medical Superintendent
• Taking rounds special visitors
• Participation in staff meeting and professional activities.
• Any other duties related to Nursing Services as may be assigned from time to time

STAFF NURSE 

The Staff Nurse is responsible for patients assigned to her for rendering quality nursing care. The following are her duties which would be shared with student nurses and other para medical personnel posted to her word. 

Care of the Patient

• Admission and discharge of patients
• Assistance and advice to patients and the attendants
• Bathing patients, care of mother, nails and pressure points
• Bed making
• Distribution of diet, feeding of patients
• Administration of medicine
• Administration of injection, preparing for injection and cleaning used equipment’s
• Recording of injection and medication given
• Taking and charting TPR
• Rounds with medical staff
• Reporting in time of the observation made on patients Technical procedure like stomach washes, aspirations, dressing, irrigation, oxygen therapy, preparing for and cleaning up after procedure Preparation of patients for operations, pre-operative and post-operative care
• Urine testing
• Collecting, labelling and despatching of specimens
• Giving and receiving reports 

Ward Management

• Handing over and taking over charge of shift
• Keeping the ward clean and tide
• Preparation of surgical supplies, bandages, POP etc
• Routine care of dressing trolleys, wheel chairs, trolleys, cupboards, glovs and enamel wares, rubber goods and other appliances
• Care of clean and soiled linen
• Disinfection of wards, beds floor etc,. 

General

• Demonstration and guidance to student nurses and domestic staff
• Supervision of domestic staff
• Assistance in orientation of new staff
• Participation in staff education and staff meeting
• Participation in professional activities
• Any other duty that may be assigned from time to time
• Interviews
• Maintenance of stock registers
• Maintenance of special fund -Nurses welfare fund, Staff Association Fund Preparation of budget in collaboration with office staff

General Responsibilities

• Participation in professional activities
• Participation in community activities
• Maintain cordial public relationship
• Arrange for visitors to be shown round the hospital